Constitution

Sprite Club of South Australia ConstitutionThe name of the Club formed under the rules shall be the Sprite Club of South Australia Incorporated.

Objectives

A)        The Primary Focus is to promote, foster and preserve Austin Healey Sprites and MG Midgets.

B)        To promote, foster and conduct the sports of automobilism and motor sport generally in all it’s branches.

C)        To promote friendship and courtesy on the road, socially and in competition between members of this Club.

D)        To promote and engender social activities.

E)         To conduct meetings and classes whereby members may obtain knowledge enabling them          to become better drivers and maintain their vehicles to a high standard of efficiency.

F)         If necessary to associate or affiliate with the MSCA, CAMS, Federation of Historic Motoring Clubs and other motoring organisations as required, and to acknowledge their constitution/s.

Membership

Two types of membership shall be Single Membership and Family Membership.Membership in one of the two forms shall be open to any person interested in the furtherance of the objectives of the Club.Application for membership shall be in such a form as the Committee shall determine.

Family membership will include children up to the age of 18 years. Children covered by Family Membership are ineligible to vote. Names and D.O.B. of family members to be supplied for insurance purposes.

In addition to the two types of membership above, Life or Honorary Membership may be conferred on such persons as the Founder Members and Life Members, in consultation with the current Committee, may from time to time decide and having unanimous decision of the Founding  and Life Members and current Committee. Life or Honarary Members hold equal status to a financial member.

Subscriptions

The annual subscriptions shall be due on the first day following the Annual General Meeting and payable by the thirty first day of December each year. The annual subscription shall be an amount determined on the recommendation of the Committee, by a majority vote of the members at an Annual General Meeting.

Management

The Management of the Club shall be vested in the Committee which shall consist of the President, Secretary, Treasurer and three or more other  members of the Club as deemed necessary at an Annual General Meeting. The President shall be the Chairman of all meetings or in the President’s absence, one of the current Committee or a Founder Member.

Office Bearers

The office bearers shall be elected individually at the Annual General Meeting and shall hold office for a period of twelve months from the date of the election and they shall consist of the President, Secretary, Treasurer, Competition Secretary, Magazine Editor, Web Master, Social Secretary, External Events Coordinator, Registrar, Librarian and Regalia Officer.

The above positions are to be filled with a minimum of 70% being Sprite or MG Midget owners.

The Secretary will be the Public Officer, whose identity and address is to be lodged within one month after the change (Form 10) with the Office of Consumer and Business Affairs, Corporate Affairs and Compliance Branch.

The entire Committee shall retire at the end of each twelve months and shall be eligible for re-election. Any office becoming vacant within the period of twelve months will be filled by a vote of financial members at the next General Meeting and the member elected shall hold office until the next Annual General Meeting.

The Committee shall have the power to make and publish any bylaws for better management and control of the Club which shall not be inconsistent with this constitution, and shall have the power to invite any person to committee meetings who may be of assistance to the Committee in a professional and technical or skilled manner for their advice and guidance thereon provided that such persons shall not be entitled to a vote upon the Committee.

Any office bearer of the Committee failing to attend three consecutive Committee Meetings without apology or just cause shall thereby render themselves liable for expulsion from that office or Committee.

Financial Year

The Financial Year of the Club shall conclude on the 31st of October in each year.

Annual General Meeting

The Annual General Meeting of the Club shall be held not later than the last day of November in each year when the Annual Report shall be presented.

Proxy voting form for notices of motion only to be attached to notice of AGM/Special Meeting and returned to the Secretary prior to the meeting.

Quorum

At Annual General Meetings, Special Meetings or ordinary meetings a quorum shall be twenty  members present, and at Committee Meetings six members present.

 

Notice of Meeting

At least two calendar month’s clear notice by email, newsletter or magazine of intention to convene a Special 0r Annual General meeting shall be given by the Secretary to all members. Any notice of motion to be put to a meeting shall be delivered to the Secretary not later than 6 weeks prior to the date fixed for the meeting.

It shall be the responsibility of all members to notify the Secretary of any change of address.

Funds

The funds of the Club shall be banked in the name of the Club, and the bank account shall be operated by any two of the President, Secretary and Treasurer.

Accounts

All major accounts for payment shall be presented to the Committee for consideration prior to payment.

Routine payments up to an amount decided by the Annual General Meeting may be made by any 2 of the committee authorised to operate the account.

A petty cash advance of an amount to be determined by the Annual General Meeting may be made to the Social Secretary to cover meeting catering costs.

Audit

Audits shall be conducted at regular intervals of twelve months. An audited Balance Sheet to be presented to members by the March General Meeting.

Historic Registration

The Club Registrar is responsible for the acceptance and  approval, along with the maintenance of appropriate documentation, of all vehicles eligible for Conditional Registration.  All new applications for  conditional Registration will be judged on it’s own merits. Applications for Sprites and Midgets will be checked against the Code of Practice and the Club’s Eligibility Criteria.  Any vehicle not meeting these criteria will remain on full registration.

All non Sprite/Midget vehicles will only be accepted if they are judged as being suitable and eligible for Conditional Registration as detailed in the Code of Practice.. All such vehicles will then be referred to the Committee for a decision which will be final. If they are unsuitable they will  be referred to a suitable club or the Federation of Historic Motoring Clubs.

Owners of Conditional Registered Vehicles are resposible for ensuring that they comply with the requirements as listed in the Code of Practice and any guidelines or regulations determined by the Club.

Amendment of Constitution

This constitution may be amended at a Annual General Meeting or Special Meeting, attended by a quorum,convened for that purpose, provided that the amendment is accepted by a majority of two-thirds of the members present and voting at the meeting. Any decisions of the Committee or of the members at any meeting save and except as aforesaid shall be decided by the majority of those present and voting.

Dissolution

The Club shall be dissolved in the event of membership being less than five persons or upon the vote of an absolute majority of the members present at a Annual General Meeting or Special Meeting convened to consider such a question. Upon dissolution, assets and funds on hand shall, after payment of all expenses and liabilities be handed over to such other Club or similar association having objectives such as are stated under the heading Objectives A)of this constitution or such registered charity as the majority of the members present at a Annual General Meeting or Special Meeting may decide.

This Constitution was presented to the members of this Club at the General Meeting on the 3rd November 2008 and was adopted.

Kevin Caire (President)

Ken Dutch (Secretary)

 

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